When you are moving your office, you want it to be done as efficiently as possible. Time is money and the more time the move takes, the less money you make. Fortunately, moving can be done quickly and efficiently, without costing you too much. The most obvious step is to hire the best movers Pleasanton provides. The other steps can be boiled down to good planning and organization. Starting out on time, getting some professional help, and putting in the effort to organize properly will allow you to restart your operation in a matter of days. Here are some tips for a speedy move.
Plan early
You will not be able to have a smooth move if you are forced to do it in a rush. Not only will it cause you a lot of unnecessary stress, but you may also end up needing to pay more. Summer is the peak moving season and the prices rise accordingly. If your time-frame allows it, plan a move a few months ahead during the off-season. This way you could save significant money for an office move. Planning ahead is especially important if there are fragile items you intend to transport. Things like pianos and mirrors require special attention during packing and transport. Piano movers Fremont CA can transport your fragile items safely, but not if they are in a rush.
Delegate responsibilities
You likely have team leaders and managers with good organizational skills. Well, those skills can come in handy when moving your office. A team effort will increase the chance of a successful move and help you not shoulder the entire burden. Appoint one or multiple people to oversee that everything is packed. They (or you) should also communicate with the other staff about the time-frame of the move and what they can expect. They can also spread the word about the logistics of the new office – the new address, phone number, any specific building rules, etc.
Reorganize
You likely have a lot of clutter that has built up over the years and this is the perfect time to sort it out. Throwing out or recycling unnecessary items will not only make moving your office smoother, but it can also make your new office more efficient. Shred unneeded papers, give away unused furniture, and donate out-dated equipment. You may even end up saving money if you downsize enough. Fremont commercial movers primarily charge by the size and distance of the move – the fewer items you have, the less you pay.
Safeguard your data and clients
You don’t want your move to have any long-term negative consequences for your business, so make sure to protect your business. While it is uncommon, electronics can get damaged during a move. Always back up your data to another machine or digital storage space. You should also inform your clients that you are moving your office. Explain how the business will function during that time and how to get in touch with you. Update your contact information once you settle in. There is no reason to lose any clients just because you are moving locally or long-distance. Good prep, the right movers, and some effort will get the job done easily.
